Using F-Secure Total to protect devices in a small-sized business This article describes the recommended way of protecting devices in a small office or home office.
Important: Depending on the coverage of the subscription, up to 25 devices (computers, phones and tablets) can be protected with one subscription.
F-Secure Total is most effective for businesses with a maximum of 9 individuals, as My F-Secure allows for one main user and up to eight sub-users. To find out how to share protection with your colleagues, see the following help topic: Sharing protection with a family member or friend.
Due to this constraint, if your company has more than 9 users, we suggest avoiding the creation of sub-users. Instead, include all the devices requiring protection under the main user. Designate one of your employees as the main user or administrator responsible for managing licenses for the entire company.
Note: For security reasons, if your subscription includes the password manager feature, all users in the company must have an account of their own. In other words, the main user must add them as sub-users in My F-Secure.
Instructions for the main user (administrator)
Before you start protecting employees' devices, make a list of all the employees whose devices need protection. The list should contain the following information about each employee:
- name
- email address
- phone number
- device type(s)
Note: You need to give the employees the My F-Secure account username and password of the main user. They need the credentials when installing the F-Secure app on their devices. We recommend that you create a dedicated email address for the main user, such as "main.user@company.com". Use this email address as the username when creating the My F-Secure account.
To protect the required company devices, complete the following steps for each device:
- As the main user (or administrator), create a My F-Secure account, or if you already have an account, log in to My F-Secure. For more information on My F-Secure, see Introducing My F-Secure.
- In My F-Secure, select Add device.
- Select My device > Continue. The device type selection window opens.
- Depending on the device that you want to protect, select one of the following options:
- Select Continue.
- Enter the email address of the employee whose computer you want to protect and select Send. The F-Secure installation link is sent to the given email address and the employee can start installing the app on their computer.
- Select Continue.
- With tablets and phones, you can select whether to send the installation link via email or text message. Depending on your choice, enter either the email address or phone number of the employee whose device you want to protect and select Send. The F-Secure installation link is sent via the chosen method to the employee's device. The employee can start installing the app on their device.
- Give the employees the My F-Secure account log-in information. The account credentials are needed when the employees install the app on their devices.
- Each employee should notify you of the device name of the protected device. As soon as you have received the device name, rename the device in My F-Secure so that the device name clearly indicates also the owner of the device. This is the only way for you to keep track of the protected devices and their owners.
Instructions for the main user on how to start protecting company devices
Instructions for the employee
As soon as the main user has added your device to My F-Secure, you will receive the F-Secure installation link to your email or to your phone or tablet as an SMS message.
To install the F-Secure app on your device, do the following:
- Depending on the device that you want to protect, select one of the following options:
- Windows or Mac computer
- Open the email message that contains the F-Secure installation link and click the Install now button.
- To download the installation file, click the Download for Windows PC or Download for Mac button.
- To start installing the app on your computer, run the downloaded installation file. If prompted, enter your local administrator credentials. The F-Secure setup page opens.
- If you want to change the app language, select it from the drop-down list located in the top-left corner of the setup page.
- To start the installation, click Accept and continue.
- On the account log-in page, enter the account username and password that you received from the main user (administrator) and click Log in.
- To complete the installation, click Continue.
- Phone or Tablet
- On the device to be protected, open either the email message or SMS message that contains the F-Secure installation link. Then, tap the installation link to open the app store in question.
- Download and install the F-Secure app on the device.
- Complete the app setup.
- When the account log-in page opens, enter the account username and password that you received from the main user (administrator) and tap Log in.
- To complete the installation, tap Continue and finalize the installation.
- When the installation is ready and the device shows that it is protected, send the name of your device to the main user. The device name is shown automatically in My F-Secure, but since the device name does not necessarily indicate the owner of the device, the main user needs to know who the device belongs to.
Instructions for employees on how to use some of the app features
Note: Your company may not have all these features in use.
iOS:
